Although we all love planners, strategists and the doers the real power behind them is the administrators. Poor boring bean counters and box tickers who are looked at with pity.
Administrators do all the boring work we don’t like doing. They prepare and check the lists of items we need and the catalogue it so that we use it in the right order and that nothing is wasted. Administrators identify what is missing from the lists we prepared earlier and when they see that item on sale they make sure we buy it. They also make sure it is ticked off the list so we only buy what is necessary and no more. The work they do is boring to most of us and yet a true administrator revels in the minutiae of checking tick boxes and making new lists. Finding new items to catalogue will keep them busy for hours.
In our prepping we need to have this work looked after by someone who doesn’t see it as a chore and cuts corners. Not doing it correctly means that you cannot trust what is on the lists. So you may think you have an item when in fact you do not. This is not a good situation to be in when the shops may never open again. Almost as bad, from a financial viewpoint, is having too many of these items although you can always barter these away so it isn’t a disaster but the funds you accidentally spent on this unwanted item could have enabled a wanted item to be purchased.
Documentation, lists are a preppers friend. Stock control and inventory management are ways for us to manage our preps. Not doing it means we can never really know what we have and thus we cannot prioritise other items. You won’t know what to buy at the shops and you just default to what you buy on a general basis but items like salt, vinegar, flour and spices we don’t buy every week. One purchase a year may be all you do in these and if that is not when you are buying your stores you can forget.
Someone may like doing the admin work in your group. If not you need someone that doesn’t mind it and has the patience to spend the time necessary making lists and cataloguing your stores. At the very worse you need to allocate someone and share the role with someone to check what has been done. Administration is not for everyone but a good one makes it look so easy. If you have one make the most of them. They are worth two people that can start a fire with a bow drill. They will have a fine store of matches, flints and kindling just for the event if you have given them time to prepare.
Just make sure you have at least one in your group. You won’t regret it.